Accountant
Position Title: Accountant
Department: Administration
Reports To: Director of Finance
Classification: Non-Exempt (Hourly)
Pay: $25.00/hour, up to 25 hours per week
Schedule: Friday 1:00 PM – 10:00 PM | Saturday 8:00 AM – 6:00 PM | Sunday 7:00 AM – 4:00 PM
General Description:
The Accountant supports the financial health and stewardship of St. Ann Catholic Parish by ensuring that financial records are accurate, timely, organized, and maintained in accordance with parish and Diocesan standards. This role works closely with the Director of Finance to manage day-to-day accounting functions.The Accountant plays an important role in protecting the financial integrity of the parish and providing leadership with reliable financial information for decision-making. This person should be highly organized, detail-oriented, trustworthy, and committed to accuracy and confidentiality. The role requires the ability to manage multiple priorities while collaborating effectively with staff, volunteers, donors, vendors.
Key Responsibilities:
Financial Accounting & Reporting
Maintain the parish financial bookkeeping system in QuickBooks, including accounts payable and receivable ledgers and financial statements.
Prepare all revenue journal entries in the financial system and reconcile revenue accounts for all major funds to subsidiary ledgers.
Calculate and prepare weekly, monthly, quarterly, and year-end journal entries as needed.
Review Balance Sheet accounts and transactions monthly for accuracy prior to month-end close.
Reconcile credit card entries to the appropriate bank accounts.
Prepare journal entries, schedules, and reconciliations for new and existing projects, campaigns, and events.
Maintain accurate accounting across multiple companies or entities.
Prepare quarterly sales tax returns.
Collections, Contributions & Deposits
Work with and recruit the Money Counting team to ensure timely deposits of funds received and provide guidance regarding the safe handling of money and deposits.
Provide the necessary information for data entry staff to post all non-automated donations to donor accounts, including non-capital, capital, non-stewardship, and stewardship donations.
Assist donors with establishing or revising credit card and pledge information as needed.
Prepare Sunday Collection and attendance reports, as well as information and supplies to Ushers, including Special Collection Schedules, Attendance Sheets, Safety Bags and Logs, and Diocese-required information.
Accounts Payable, Vendors & Contracts
Process all accounts payable, ensuring that required documentation, proper coding, tax-exempt status, and appropriate approvals are received.
Maintain an accurate and current vendor list, including required 1099 information.
Upload non-complex vendor contracts to the Diocese for review and approval.
Support accurate and timely processing of parish financial obligations while maintaining appropriate documentation and internal controls.
Parish Administration & Support
Maintain the parish postage meter, including software updates, repair and maintenance coordination, and ensuring adequate funds and supplies are available to meet parish needs.
Collaborate with parish staff, volunteers, donors, vendors, and Diocesan personnel as necessary to support financial operations.
Perform additional responsibilities and requests as assigned by the Pastor, Chief of Staff or Director of Finance.
Qualifications & Competencies:
Bachelor's degree in Accounting or a bachelor's degree in Business with an emphasis in Accounting preferred, or equivalent work experience.
CPA designation is a plus.
Minimum of five (5) years of accounting experience required, with an emphasis on accounting best practices and bookkeeping.
Strong knowledge of basic and advanced accounting and financial principles and practices.
Highly proficient in Excel, QuickBooks, and Microsoft Office, with the ability to adapt quickly to new systems.
Accuracy & Attention to Detail - Maintains reliable financial records and consistently produces accurate work.
Organization & Prioritization - Effectively manages multiple responsibilities, deadlines, and recurring financial processes.
Discretion & Confidentiality - Protects sensitive financial, donor, employee, and parish information.
Collaboration - Works effectively with staff, volunteers, donors, vendors, and Diocesan partners to accomplish shared responsibilities.
Communication - Demonstrates strong written and verbal communication skills and communicates financial information clearly when needed.
Problem Solving & Adaptability - Identifies discrepancies, responds to changing needs, and adapts quickly to new processes and systems.
Ownership & Reliability - Takes responsibility for assigned work, follows through on commitments, and ensures financial processes are completed accurately and on time.
Must be a member of St. Ann or willing to become an active, participating member upon employment.