Please use the website to request a room. If you need specific items please email bulletin@stannparish.org and I will send you a room setup/requirements form.

1.     It is the policy of St. Ann Parish to request a minimum of two (2) weeks advance notice prior to the scheduling of any of the facilities for ministry functions.

2.     Parish organization leaders should reconfirm regular and special use of the facility on a monthly basis with the Schedule Coordinator.

ROOM REQUEST FORM

Current DATE request is made:___________

NOTE:  Please remember when a room is reserved, you and your group are taking responsibility for that room and everything in it.  Things need to be left in as good or better shape than you found it.  Most of the rooms are in “normal” set up.  You may ask maintenance to help.    If you are requesting a room on the weekend, you may be responsible for your set up tear down and/or the set up of the organization following you that day.  Please verify with the office what you are responsible for.

Also remember, no tape or extra nails in/on the walls.

Cleaning up!

• Make sure all trash is picked up from the tables, floor, etc.
• Remove your trash to the dumpster. 
• If any dishes/utensils were used from the kitchen, wash, dry and put them away.

Make sure you are aware of ALL clean up responsibilities (i.e., sweeping, mopping etc).  Verify where the cleaning supplies are kept. 

___________________________________________________

Date of Event:____________                        Anticipated set up Time:_________                                                                                                                        

Beginning/Ending Time for Event _______/_______          

Anticipated clean up Time:_________                                                                                                                 

ROOM(s) REQUESTED:___________________________________________

Most rooms are in “normal” set up.  Do you need a specific set up? If (yes), please mention it to the “Scheduler” at the time the room is requested.   A Room Set up Sheet may be needed.  Note: We may not always be able to accommodate a set up.  Please verify at time of reserving the room. 

NURSERY NEEDED? Y/N _________

Do you have SE CLEARED Individuals?  Please contact Karen (SE officer) as soon as possible to verify St. Ann’s policy and if they are cleared.

KITCHEN NEEDED? ____  If using the stove, verify you know how it works.

Other:

*Wireless mic? Handheld _______       or         Lapel________

*Ability to play             DVD__________        or         Lap Top__________

 (SAC Only)

* Cenacle Sound System __________

*These must be reserved in advance.  If not reserved in advance there will be no access to them.  (Must check out in office & given training completed – be sure to arrange an appointment for training)

______________________________________________                __________________

Signature – phone number                                                                                 Date

Be sure to report anything not working properly.

Contact Scheduler at 972-393-5544 ext 1111 or parishoffice@stannparish.org

Revised 5/9/07